Privacy policy

Data controller

The controller of your personal data is the Polish Association of Transport Engineers & Technicians (Stowarzyszenie Inżynierów i Techników Komunikacji RP), National Board, ul. Czackiego 3/5, 00-043 Warsaw, Poland, KRS 0000112286, NIP 526-030-05-23, REGON 000671527. Contact regarding personal data: hsrpl2026@sitkrp.org.pl.

What data we process and why

Data submitted in the website forms (name, e-mail address, organisation) is processed to contact you about the HSR PL 2026 conference: registration opening, partnership offer and answers to your questions. Legal basis: Art. 6(1)(a) GDPR (consent) and Art. 6(1)(f) GDPR (legitimate interest of the controller in organising the event).

Once online registration opens, participant data (contact and invoicing details) will be processed to conclude and perform the participation agreement (Art. 6(1)(b) GDPR) and to fulfil tax and accounting obligations (Art. 6(1)(c) GDPR).

Retention period

Contact form data is kept until the conference is closed and settled, no longer than 12 months after its end, unless you consent to receiving information about future editions. Accounting data is kept for the period required by tax law.

Recipients of data

Data may be transferred to processors acting on behalf of the controller: the website hosting provider (Cloudflare, Inc., servers in the European Union), the e-mail provider and entities handling conference registration and settlements. Data is not sold or shared for third-party marketing purposes.

Your rights

You have the right to access, rectify and erase your data, to restrict processing, to data portability, to object, and to withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal. You also have the right to lodge a complaint with the President of the Polish Personal Data Protection Office (UODO).

Cookies and analytics

The website does not use tracking or profiling cookies. Traffic is measured with Cloudflare Web Analytics, a tool that works without cookies and without identifying users.

Changes to this policy

This policy may be updated as new website features are launched, in particular the online registration system. The current version is always available at this address.